Executive Assistant to Deputy Secretary Generals & Chief Operating Officer

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”. We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making. The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. We also provide the world's premier private global dispute resolution services, leveraging ICC's unique independence, integrity, and expertise.

We are seeking a highly organised, detail-oriented and proactive Executive Assistant to support ICC’s two Deputy Secretaries General (DSGs) and Chief Operating Officer (COO). This role requires excellent administrative skills, the ability to multitask effectively, and a high level of professionalism in a dynamic, fast-paced environment.

Key Responsibilities:

• Schedules and diary management: Proactively manage the calendars of the DSGs and COO, ensuring optimal scheduling efficiency. Anticipate scheduling conflicts, make necessary adjustments and communicate changes effectively. Prioritise and balance competing demands while maintaining flexibility in a fast-paced environment.

• Travel arrangements: Coordinate and book flights, accommodation, ground transportation, visa applications and other travel logistics.

• Expense management: Process and track expenses, ensuring timely reimbursement and accurate record-keeping.

• Meeting preparation: Work closely with the respective departments and other teams to gather relevant information, ensuring that DSGs and COO are well-briefed and have the necessary documents, briefing notes and key discussion points ahead of the meeting.

• Guest reception: Welcome guests and ensure meeting rooms are properly prepared for meetings.

• Administrative support: Prepare, format and proofread documents, reports and presentations. Manage the signing of letters, contracts and other official documents, ensuring accuracy and compliance with internal procedures.

• Email management: Manage email on behalf of the DSGs and the COO, ensuring clear and professional communication. Prioritise
  
  

• Proven experience as an Executive Assistant or  similar administrative role.
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant administrative tools.
• Ability to handle sensitive and confidential information with utmost discretion.
• Fluent in English and advanced French highly desirable.

Personal Attributes:

• Detail-oriented and proactive with strong problem-solving abilities.
• Ability to work independently while also being an effective team player.
• Exemplary professionalism and discretion.
• High level of adaptability and resilience.
• Comfortable working in a fast-paced environment.

Location: The position is based in Paris, France

Candidates should indicate if they possess the necessary papers to work in France.

Contract type and duration: Permanent (CDI), full-time

At ICC, we make business work for everyone, every day, everywhere.

And when we say “everyone”, we mean it.

We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential, and equality of opportunity is for everyone