Executive Assistant to Deputy Secretary Generals & Chief Operating Officer

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”. We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making. The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. We also provide the world's premier private global dispute resolution services, leveraging ICC's unique independence, integrity, and expertise.

We are seeking a highly organised, detail-oriented and proactive Executive Assistant to support ICC’s two Deputy Secretaries General (DSGs) and Chief Operating Officer (COO).

Reporting to the Head of SGO Operations and Governance and partnering with a team of Executive Assistants, you will be a key asset within this dynamic team. This role will suit someone who enjoys working in a fast-paced and collaborative environment.

Your responsibilities will include:

• Schedule and diary management: Proactively manage the calendars of the DSGs and COO, ensuring optimal scheduling efficiency. Anticipate scheduling conflicts, make necessary adjustments and communicate changes effectively. Prioritise and balance competing demands while maintaining flexibility in a fast-paced environment.

• Travel arrangements: Coordinate and book flights, accommodation, ground transportation, visa applications and other travel logistics.

• Expense management: Process and track expenses, ensuring timely reimbursement and accurate record-keeping.

• Meeting preparation: Work closely with the respective departments and other teams to gather relevant information, ensuring that DSGs and COO are well-briefed and have the necessary documents, briefing notes and key discussion points ahead of the meeting.

• Guest reception: Welcome guests and ensure meeting rooms are properly prepared for meetings.

• Administrative support: Prepare, format and proofread documents, reports and presentations. Manage the signing of letters, contracts and other official documents, ensuring accuracy and compliance with internal procedures.

• Email management: Manage email on behalf of the DSGs and the COO, ensuring clear and professional communication. 

What we offer

• A dynamic, collaborative and caring work environment in an international setting
• Opportunities to continually learn
• The chance to make a meaningful impact
• Partial work from home opportunities

Ready to join us?

Do not hesitate to apply if you:

• Have three to five years of experience in an administrative, legal assistant or operational role, supporting senior executives.
• Are confident managing competing priorities and keeping others informed of progress.
• Have srong organisational and time-management skills, with the ability to prioritise tasks effectively.
• Posess excellent written and verbal communication skills.
• Are proficient in Microsoft Office Suite and other relevant administrative tools.
• Are able to handle sensitive and confidential information with the utmost discretion.
• Are fluent in English (with a working knowledge of French).

Estimated start date: As soon as possible
Department: Global Partnership & Development
Contract type: CDI (permanent)
Geographic location: Paris

At ICC, we make business work for everyone, every day, everywhere. And when we say “everyone”, we mean it. We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential, and equality of opportunity is for everyone.