Executive Legal Assistant, North Asia – ICC Dispute Resolution Services (Shanghai)

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”. 

We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making. 

The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. 

We also provide the world’s premier private global dispute resolution services, leveraging ICC’s unique independence, integrity, and expertise. 

The Secretariat of the ICC International Court of Arbitration is currently recruiting an Executive Legal Assistant to assist its Director of Arbitration and ADR services for North Asia. The role will be based in our Shanghai representative office. 

The role 

Reporting to the Director of Arbitration and ADR, North Asia, the Assistant will: 

• Take care of the daily administration of the ICC Shanghai representative office (Shanghai RO), including the annual renewal of the business license of Shanghai RO. 
• Conduct research and assist in the preparation of PowerPoint presentations, articles, correspondence, and other material to promote ICC Dispute Resolution Services. 
• Assist in the compilation of the annual return/report and including sending the audited accounts to the governing agencies including but not limited to tax and security authorities. 
• Serve as liaison between the North Asia office and government agencies in the region. 
• Assist the Director and deputy directors to promote ICC Disputes Resolution Services in North Asia, including but not limited to sorting out logistics of events, training, and conferences, managing social media of Shanghai RO, etc. 
• Assist the Director (serving as Secretary of the BRI Commission) with the administrative and clerical work of the BRI Commission. 
• Take care of the financial and administrative operation of the North Asia office. 
• Support the Director and deputy directors managing expenses and travelling. 

Requirements 

• Applicants should pass a bar examination in at least one main jurisdiction. 
• Previous experience in an international environment. 
• Proficient in written as well as spoken English. Fluency in other languages widely spoken in North Asia would also be desirable. 
• At ease with administrative and organisational functions. 
• Have a team-oriented approach but be able to work autonomously. 
• Be well organised and proactive. 
• Proficient in MS Office programmes. 
• Ability to manage social media for an effective communication. 

Terms and conditions  

Estimated start date: As soon as possible  

Department: Dispute Resolution Services 

Location: North Asia-Shanghai office, China 

Contract type and duration: 2 years contract, full time 

How to apply: Interested candidates should send the following to Elie Muala, Talent Acquisition Manager, at court.applications@iccwbo.org and specify “Executive Legal Assistant North Asia” in the subject line of their email application: 

• Cover note (one page maximum) highlighting key skills and experience in line with the candidate’s profile and key competencies 
• Professional CV (two pages maximum) 

Closing date for applications: 25 March 2024 

At ICC, we make business work for everyone, every day, everywhere. 

And when we say “everyone”, we mean it. 

We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential and equality of opportunity is for everyone.