Executive Assistant – Office of the Secretary General (Paris)

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”.

We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making.

The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally.

We also provide the world’s premier private global dispute resolution services, leveraging ICC’s unique independence, integrity, and expertise. 

ICC is looking for a dynamic and motivated Executive Assistant to join the Office of the Secretary General (OSG). The role acts as both Executive Assistant and Personal Assistant in support of the Secretary General and is a focal point for many key projects and initiatives within the organisation.

Reporting to the Chief of Staff, you will be a key asset within this dynamic team, providing a high-standard of administrative and operational support across a variety of tasks. This role will suit someone who enjoys working in a fast-paced environment.

The role

• Manage the calendar of the Secretary General to respond to all event invitations and meeting requests
• Book travel and logistics, in coordination with Administrative Assistant.
• Manage personal requests, appointments, day-to-day personal and other ad- hoc matters
• Complete monthly processing of expenses
• Manage social media presence for the Secretary General on LinkedIn and X (Twitter)
• Act as an ambassador for the Office of the Secretary General with exemplary professionalism in dealing with all stakeholders, including senior executives, dignitaries and ICC leadership
• Manage weekly virtual Town Halls and quarterly in-person Town Halls
• Manage annual internal events (All Staff Day, End-of-Year celebration) and other ad hoc OSG events within established budget

Requirements

• 3-6 years in an administrative, legal assistant or operational role, supporting senior executives
• Experience in handling personal matters for executives is a plus but not required
• Demonstrates ownership by taking initiative and following through on tasks and projects under the direction of the Chief of Staff
• Project management
• Uses best judgment and common sense to work efficiently and solve problems
• Adept at managing competing priorities and keeping others informed of progress
• A demonstrated interest in international affairs or public policy is a plus
• University-level education with aptitude to learn and grow
• Native or near-native English with solid writing skills; fluency in French is required
• Full proficiency in MS Office Suite (especially Word and PowerPoint)
• Service- and results-oriented team player with a “can-do” attitude
• Meticulous and consistent attention to detail
• Highly organised and priority-driven
• Ability to manage a fast-paced working environment, with diverse tasks and responsibilities
• Intellectually curious and committed to continuous learning
• Discrete in dealing with confidential matters and materials

Terms and conditions  

Estimated start date: As soon as possible  

Department: Office of the Secretary General (OSG) 

Contract type: CDI 

Geographic location: Paris  

How to apply:  Please send your applications by email to recrutement_sgoffice@iccwbo.org

Closing date for applications: 15 April 2024

At ICC, we make business work for everyone, every day, everywhere.

And when we say “everyone”, we mean it.

We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential and equality of opportunity is for everyone.