Court Session Coordination Assistant – ICC Dispute Resolution Services – Paris

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”. 

We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making. 

The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. 

We also provide the world’s premier private global dispute resolution services, leveraging ICC’s unique independence, integrity and expertise. 

The Secretariat of the ICC International Court of Arbitration (ICC Court) is currently recruiting an Assistant to join its Court Session Coordination team, in charge of liaising between the ICC Court Secretariat and its 191 Court members through the organisation of weekly ICC Court sessions, bi-monthly Special Committee Sessions, ad hoc ICC Court sessions as well as the annual ICC Court Working Session which takes place in autumn.   

The role 

• Provide assistance to ICC Court Members (e.g. solving IT issues, updating contact information, replying to queries, handling requests etc.) and ICC staff members 

• Assist the team with the preparation, formatting and review of documents for weekly Secretariat meetings and ICC Court sessions  

• Support the team with events organisation activities such as making badges and nameplates,  room set up, welcoming and assisting the ICC Court members 

• Provide maintenance for the ICC Court Connect platform by : 

• Preparing sign-up forms for Court Sessions 

• Keeping our ICC Court Connect platform up to date – adding sessions to the homepage and updating the resources page 

• Assisting the team with preparation of ICC Court Binders prior to sessions, prepping overview, list of participants etc. 

• Carry out internal operations activities such as logging and archiving original documents of the ICC Court, managing the database (IcaBase) for ICC Court session purposes and preparing ICC Court minutes – Court decisions (Procès verbal) 

• Contribute to the publication of arbitrator names on the ICC website using our CRM 

Requirements 

• Minimum of a Bachelor’s degree and some experience in an administrative role 

•  Fluent in both English and French 

• Autonomous, well organised, rigorous, and attentive to details  

• Capacity to understand all ICC Court session-related organisation 

• Ability to work under pressure and to tight deadlines, with a strong sense of customer service 

• Ability to work in a multicultural team 

• Respect for confidentiality 

• Good drafting and written and oral communication skills are required 

Terms and conditions  

Estimated start date: As soon as possible 

Department: Dispute Resolution Services 

Location: ICC International Headquarters, Paris 

Contract type and duration: CDD (four-month contract) 

How to apply: Interested candidates should send their application to our Talent Acquisition team at court.applications@iccwbo.org and specify “Assistant – Court Session Coordination” in the subject line in your email application. 

Please include: 

• A cover note (one page maximum) highlighting relevant skills and experience to the job 

• A professional CV (two pages maximum) 

Closing date for applications: 17 July 2024 

At ICC, we make business work for everyone, every day, everywhere. 

And when we say “everyone”, we mean it. 

We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential and equality of opportunity is for everyone.