14Mar 18

ICC Institute Training for Tribunal Secretaries

Sao Paulo, Brazil, • English

The ICC Institute of World Business Law’s in-depth Tribunal Secretaries training is aimed at legal professionals. This one day training explains the roles and tasks of a tribunal secretary and the skills necessary to excel in this function.


The ICC Institute of World Business Law’s in-depth Tribunal Secretaries training is aimed at legal professionals. This one day training explains the roles and tasks of a tribunal secretary and the skills necessary to excel in this function.


09.00-09.10Welcoming remarks
09.10-09.30Introductory remarks
– Introduction on the benefits a tribunal secretary can provide to the arbitration proceedings
– Introduction to the controversies regarding the role of tribunal secretaries
– Overview of the training programme
09.30-10.10I. What is expected from a tribunal secretary?
– The perspective of arbitrators/parties/ICC on the role of the tribunal secretary and nature of his/her tasks
– How a tribunal secretary can be helpful/main advantages to the arbitration proceedings in their perspective?
10.10-10.30Q&A session
10.30-10.50II. The appointment of tribunal secretaries
– In which type of cases would the appointment of a tribunal secretary be helpful? In all instances? Should this depend on the complexity of the case or the amount in dispute?
– Who should act as a tribunal secretary? (Junior lawyer/experienced lawyer/paralegal?)
– Statement of Independence and Impartiality (ICC Note on the Appointment, Duties and Remuneration of Administrative Secretaries/IBA Guidelines on Conflict of Interest in International Arbitration)
– Remuneration of the tribunal secretary (Comparison with other institutions and ad hoc arbitration)
– Objections by the parties to the appointment of tribunal secretaries and decision by the arbitral tribunal
10.50-11.00Q&A session
11.00-11.15Coffee break
11.15-11.45III. Overview of the tribunal secretary’s tasks and role in the organization of the proceedings
Nature of the tasks: administrative nature?
– Analysis of the main administrative tasks pertaining to the tribunal secretary
– Analysis of the main non-administrative tasks pertaining to the tribunal secretary
– The taks in which the tribunal secretary should not be involved and reasons for such limitation
– The specificity of ICSID proceedings
11.45-12.00Q&A session
 12.00-12.45IV. The support provided by tribunal secretaries from receipt of the case file until the signature of the terms of reference
– The first contacts with the parties
– Drafting the Terms of Reference (ToR) pursuant to Article 23 of the ICC Rules
– Drafting the Procedural Rules (usually Procedural Order No. 1, “PO 1”)
– Preparation of the Case Management Conference (Art. 24 of the ICC Rules)
12.45-13.00 Q&A session
14.30-16.00V. The support provided by tribunal secretaries from the signature of the terms of reference until the evidentiary hearing
14.30-14.50Procedural aspects
– Issues relating to bifurcation, interim measures, provisional measures: inform arbitral tribunal and prepare procedural orders under the tribunal’s direction and supervision
– Document production requests: provide copies of relevant documents to the president of the tribunal, attend/follow deliberations in this regard, and prepare draft decision in the Redfern Schedule under the tribunal’s direction, control and supervision
– Preparation of pre-hearing conference
– Preparation for the evidentiary hearing
– Role during the Hearing
14.50-15.00Q&A session
15.00-15.45Technological aspects
– Creation, organization and transmission of electronic files in order to facilitate the organization of the proceedings
– Cyber-security
– Technical aspects of eDisclosure
15.45-16.00Q&A session
16.00-16.30Coffee break
16.30-17.15VI. The award
– The role of the tribunal secretary in the deliberations
– The role of the tribunal secretary in the drafting of the award
– Requests for correction/interpretation: draft addendum/decision and liaise with ICC Secretariat
17.15-17.30Q&A session
17.30-17.45Closing remarks


Mauricio Almeida PradoPartner, L.O. Baptista Advogados, Brazil
Julie BédardPartner, Skadden, Arps, Slate, Meagher & Flom LLP, Brazil/United States
Alba BrionesSenior Associate, Hogan Lovells, Spain
Juliana CastilloLegal Consultant, Mayer Brown, France
Stephanie Cohen Independent Arbitrator, United States
Maria Isabel de Faria PerezLegal Manager, Oil and Gas Exploration and Production area, Petrobras, Brazil
Lukas MontoyaAssociate, Lévy Kaufmann-Kohler, Switzerland
José Emilio Nunes Pinto Lawyer & Arbitrator, Brazil; Vice-President, ICC International Court of Arbitration
Sofia de Sampaio JallesAssociate, Armesto y Asociados, Spain
Gustavo Scheffer da Silveira Counsel, ICC International Court of Arbitration, Sao Paulo
Eduardo Silva Romero Co-Chair, International Arbitration Global Practice, Dechert LLP, France; Former Deputy Secretary General, ICC International Court of Arbitration
Debora ViscontePartner, José Carlos de Magalhães Advogados, Brazil

Logistical notes

Date and venueDate: 14 March 2018

Venue: Confederaçao Nacional de Industria (Rua Surubim, 504 – 9° andar, Cidade Monções, 04571-050 Săo Paulo, Brazil)

Registration feesRegistration fees

Early bird rate until 9 February 2018: US$425

ICC member: US$500

Non member: US$625

The registration fee covers all training activities*, including documentation, lunch and coffee breaks. Travel and hotel expenses are not included. *subject to last minute changes and modification by the organizers.

Special discounts
ICC Members may benefit from an extra 5% discount. Please contact your local NC to obtain your discount code.
Group rates: Register 5 persons from the same company and pay for 4.
Financial aid may be available. For more information on eligibility requirements and application procedure, please contact events@iccwbo.org.

Travel and accommodation
Travel and hotel expenses are not included in the registration fees.
Participants are responsible for making their own travel arrangements and hotel reservations.

 Visa We are able to dispatch visa invitation letters to support your visa application only after receipt of your registration online.
Credits and hours ICC Training and Conferences is eligible for CLE credit under New York ‘s approved jurisdiction procedures, is a State Bar of California approved MCLE provider and is an accredited CPD provider by the Bar Standards Board of England and Wales .
French Bars : This training will be sent for CNB approval. Lawyers practising in France may apply for reimbursement from the FIFPL (Fonds Interprofessionnel de Formation des Professionnels Libéraux), subject to terms and conditions.
Cancellation policy50% of the registration fee will be refunded if notice of cancellation is received in writing before 16 February 2018. Cancellations after this date are not refundable.
Subject to agreement from ICC Training and Conferences prior to the event, the registration may be transferred to another person from the same company or organization at no extra charge. Updated registration information will be required.
Please note that ICC Services reserves the right to cancel this event or to make minor alterations to the content and timing of the programme or to the identity of the speakers. In the unlikely event of cancellation, delegates will be offered a full refund. ICC Services will not, however, be held responsible for any related expense incurred by the participant.
DisclaimerThe photos and audiovisual recordings taken at this meeting/event may be used and published by ICC, its subsidiaries or affiliates, for informational or promotional purposes in printed materials or online, including on ICC websites and in social media.
Participation in the meeting/event implies agreement to such use of photos or audiovisual recordings in which the participant may appear unless ICC Services receives written notification to the contrary.


For further information, please contact

  • Jodie Shaw
  • +33 1 49 53 30 42
  • Programme and logistics
  • Mouna El Jabri
  • +33 1 49 53 28 67
  • Registration queries
  • Sandra Sanchez Nery
  • +33 1 49 53 28 42
  • Sponsorship

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