Office Manager – ICC Asia

ICC Asia is currently looking for an Office Manager to manage the general Operational and Administrative activities of the Singapore office (ICC Asia and SICAS).

Duties and Responsibilities:

On-site point of contact for all support services at ICC 

  • Coordination with the ICC office in Paris regarding recruitment, visas, reporting, development and implementation of new employee benefits and contact with legal representatives regarding all HR contractual processes.
  • Monitoring contractual relationship with providers.
  • Drafting contract of employment and other formal documents related to ICC Asia operations.
  • Liaise with Headquarters on matters related to banking, funds transfer as well as invoice approvals and payments.
  • Serve as point of contact in all areas related to bookkeeping and year-end closings as well as annual audit.
  • Create comparative budgets for supervisor. Ensures purchases are within the constraints of available funds.
  • Maintain all insurances for the organization. Liaise with company headquarters and insurance brokers in all aspects of policy renewals and adjustments. Process Certificates of Insurance as needed.
  • Prepare the documents for ICC Asia Annual General Meeting and submit the necessary paperwork to the Ministry of Law (Once per year).


Facility and Operations

  • Manage all aspects of facility security, maintenance cleaning and repair.
  • Processes monthly rent payments and reconciliations.
  • Local supervision for Singapore based IT service provider.
  • Orders all office and pantry supplies.
  • Manages all vendor relationships.

The Office Manager will work with the staff of ICC Asia and with the Management Team in Singapore (SICAS). He/she will liaise with ICC Academy, the support services in Paris (Finance, HR, Legal and IT), all external suppliers and with the local administration.


  • 5 to 10 years’ related experience or training required
  • Ability to analyse and organize facility operations and procedures such as bookkeeping, personnel, information management, filing systems, requisition of supplies, and other administrative services
  • Ability to handle multiple projects and responsibilities.
  • Ability to manage a fast-paced working international environment
  • Excellent verbal and communication skills in English
  • Proficiency in MS Office
  • Experience creating reports
  • Experience using a payroll system.
  • Organized, detail-oriented and proactive.

Terms and conditions

Applicants should mention whether they are legally entitled to work in Singapore

Location: The position is located in Singapore.

Start date: mid-December 2020.

Department: ICC Asia

Contract type and duration: Permanent position

Remuneration: According to experience

How to apply: Please send your curriculum vitae detailing qualifications, experience, current and expected salary, contact number as well as availability to the attention of Claudia Pansa, HR Business Partner, at

Please indicate “Office Manager – ICC Asia” in the subject line of your application.

Closing date for applications: 17 November 2020

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