Executive Assistant – ICC Dispute Resolution Services (Paris)
We are currently seeking to appoint a skilled Executive Assistant to work in our Dispute Resolution Services (DRS) department, assisting primarily the President of the International Court of Arbitration (ICA) on activities related to their function, under the supervision of the ICA Secretary General/Director of DRS.
As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”.
We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organisation to the UN climate process – championing the needs of local business in global decision making.
The convening power of our global network enables us to set rules and standards that facilitate over $10 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. We also provide the world’s premier private global dispute resolution services, leveraging ICC’s unique independence, integrity and expertise.
We are currently seeking to appoint a skilled Executive Assistant to work in our Dispute Resolution Services (DRS) department, assisting primarily the President of the International Court of Arbitration (ICA) on activities related to their function, under the supervision of the ICA Secretary General/Director of DRS.
The Role:
- Organize the calendar (appointments, meetings, etc.)
- Travel planning (including visas, expense reimbursement, etc.)
- Deal with correspondence (drafting and formatting messages in English and French, screening of documents to be submitted for signature, etc.)
- Deal with telephone calls (filtering, taking messages, answering to current queries, etc.)
- Organize meetings and internal/external conferences (coordinating with the organizers and participants)
- Filing documents
- Be the point of contact for colleagues
- Follow up and update ongoing project files (gathering information and preparing documents)
- Coordinate Court activities with the members of the Court and ICC staff and the ICC governing bodies
- Liaise with other ICC entities (such as ICC National Committees.)
- Collect information and format notes, presentations and speeches
- Prepare reports for travel expenses and fees notes
- Replace other Executive Assistants in case of absences
- Perform other tasks upon request by the Secretary General of the Court
Requirements:
- Fully proficient in English and French. Knowledge of other languages is a plus
- PC computer skills: Word, Excel, Outlook
- Proven experience (minimum three years’ experience) as personal assistant
- Experience in an international and legal environment would be desirable
- Organized, attentive to detail
- Able to work in an international environment
- Able to work with tight deadlines and to react to unforeseen situations
- Able to work autonomously, an to prioritize, respect deadlines and handle confidential information
Terms and conditions
The position is based in Paris (France). Please indicate if you have the necessary papers to work in France.
Department: Dispute Resolution Services
Type of Contract: CDI
Start date: June 2023
How to apply: any interested persons should send their applications by email at courtapplications@iccwbo.org mentioning “Executive Assistant Court 2023” in the subject line of their email application. Please submit a CV and a cover letter in English.
Closing date for applications: 10 May 2023
At ICC, we make business work for everyone, every day, everywhere.
And when we say “everyone”, we mean it.
We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential and equality of opportunity is for everyone
