Executive Assistant – (CDD 6 months renewable) Dispute Resolution Services

ICC Dispute Resolution Services invites applications from dynamic and motivated candidates for an Executive Assistant position to support the Director for Arbitration & ADR for Europe. The post is based in Paris.

As the institutional representative of over 45 million businesses in more than 100 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”.

We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organisation to the UN climate process – championing the needs of local business in global decision making.

The convening power of our global network enables us to set rules and standards that facilitate over $10 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally.

We also provide the world’s premier private global dispute resolution services, leveraging ICC’s unique independence, integrity and expertise.

Role responsibilities

ICC Dispute Resolution Services invites applications from dynamic and motivated candidates for an Executive Assistant position to support the Director for Arbitration & ADR for Europe. The post is based in Paris.

  • Organise the calendar (appointments, meetings, etc.)
  • Travel planning (including visas, expenses reimbursement, etc.)
  • Deal with the correspondence (drafting and formatting messages in English and French, screening of documents to be submitted for signature, etc.)
  • Deal with telephone calls (filtering, taking messages, answering to current queries, etc.)
  • Organise meetings and internal/external conferences (coordinating with the organisers and participants)
  • File the documents
  • Be the point of contact for the colleagues
  • Follow up and update the ongoing projects’ files (gathering information and preparing documents)
  • Liaise with the ICC other departments as well as other ICC entities (National Committees, Executive Committee, etc.)
  • Prepare reports for travel expenses and fees notes
  • Replace other Executive Assistants in case of absences

Requirements

  • 3-6 years in an administrative, legal assistant or operational role, supporting senior executives.
  • Demonstrates ownership by taking initiative and following through on tasks and projects
  • Uses best judgment and common sense to work efficiently and problem solve
  • Adept at managing competing priorities and keeping others informed of progress
  • University-level education with aptitude to learn and grow
  • Fluent English with solid writing skills; fluency in French is a plus
  • Full proficiency in MS Office Suite (especially Word and PowerPoint)
  • Service- and results-oriented team player with a “can-do” attitude
  • Meticulous and consistent attention to detail
  • Highly organised and priority driven
  • Ability to manage a fast-paced working environment, with diverse tasks and responsibilities
  • Intellectually curious and committed to continuous learning

Terms and Conditions 

Location: Paris, France (authorisation to work in France is required)

Start date: immediately available

How to apply: Any interested persons should send their applications by email to Claudia Pansa, HR Business Partner at courtapplications@iccwbo.org  and specify “Court vacancy [Executive Assistant – Europe CDD 2022 ]” in the subject line of their email application.

Please indicate if you possess the necessary papers to work in France.

Closing date for applications: 20 May 2022

At ICC, we make business work for everyone, every day, everywhere. And when we say “everyone”, we mean it. We celebrate the diversity of our people and strive to inspire acceptance, cultivate a culture where difference matters, inclusion is essential, and equality of opportunity is for everyone.

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